Recruitment Process, Internal

here are a series of emails which you can copy and paste should you wish and are self-explanatory regarding the recruitment of trainers internally:

-

email 1; ask staff to apply

Dear all,

It gives us a great pleasure to announce we intend to run a train the trainer course during <insert date>. 

This course will cover the principles of learning, how to train and how to ensure learning is transferred to participants.  It will be as inter-active as possible and should you be selected to attend, you will be expected to run several training sessions during the course.

Upon completion of the course you'll be able to conduct training in <state location/s & subject areas> on a part time basis.  

This opportunity is open to all <state level of authority in the organisation> and application does not depend on length of service.  Please note however, personal files will be checked and taken into account during the recruitment process.

Please send an updated CV and a letter of interest by <insert date> to <insert name> at;  <insert email address>

Short listed candidates will be asked to prepare a 10 minute presentation and an interview (details of which will be sent once the application deadline has passed).

We look forward to hearing from you.

Best regards,

-

email 2; reply to applications, if sent before the stated deadline

Dear <insert name>,

Many thanks for your application! 

We're very happy you applied, and we'll be in touch soon.

Best regards,

-

email 3; explain what is required at the presentation/ interview

Dear <insert name>,

Thank you for applying for the recently advertised position of part-time service trainer.

We're aiming to hold interviews in <insert location> and in <insert second location, if relevant> at the end of <date at least one week ahead, but a month is better for the candidates>.  We will then run a <insert name of course> for <insert number of days> in <insert approximate date> for successful applicants.  (please note all dates will be dependent on operational requirements)

In preparation for the interview please choose one of the following subjects and create a 10 minute PowerPoint presentation, with no more than 6 slides:

1.            

2.            

3.            

Any notes used during your presentation should be handed over once you have finished the interview.

Following your presentation, there will be a half hour interview with a panel.

please make sure your:

 presentation takes no less than 12 minutes and no more than 18 minutes

supporting handout materials are no less than two and no more than three pages of A4 

If you have any questions, no matter how small, regarding the interview or the PowerPoint presentation, please do not hesitate to contact me on this email address <insert email address> or on my mobile:  <insert number>

I'm very happy you applied and all the best in your preparations.

Best regards,

-

email 4; state individual date & time of interview

Dear <insert name of applicant>,

I am writing to let you know your interview for Train the Trainer will take place on <insert date> at <insert time> in the <insert room, floor number and building name + name of city and directions, if applicable>.

Please arrive 5 mins early, with a digital copy of your presentation. 

A computer will be available for use, however if you would prefer to bring your own computer with you please do.  Please be sure to bring a bring a copy of the presentation on a USB, just in case the wire to the TV screen does not connect with your computer. 

If you have any questions about any part of the process, please do not hesitate to contact me on mobile <insert number>.

Best regards,

-

email 5; successful or unsuccessful at interview

Dear

I am writing to let you know you successfully completed the train the trainer course which was held last week.  CONGRATULATIONS and well done.  

I’ll be in touch in the near future with more details with how your development will continue and the courses we are intending to run. 

Welcome onboard the training team, it’s good to have you here.

Best regards,

-

Dear

I’m writing to let you know unfortunately you were unsuccessful at the interview for train the trainer which was held last week. 

Should you wish to set up a meeting to discuss any part of the interview, please contact me on <insert email address>

Many thanks once again for your effort and interest in train the trainer.

Best regards,

-

email 6; start date for train the trainer course 

Dear <insert name of applicant>,

I am writing to let you know the Train the Trainer course will take place from <insert start date> to <insert finish date> at <insert time> in the <insert room, floor number and building name + name of city and directions, if applicable>.

If you have any questions about any part of the process, please do not hesitate to send an email or contact me on mobile <insert number>.

Best regards,

-

email 7: successful or unsuccessful at train the trainer course

Dear <insert name of applicant>,

I am writing to let you know you successfully completed the train the trainer course which was held last week.  CONGRATULATIONS and well done.  

I’ll be in touch in the near future with more details with how your development will continue and the courses we are intending to run. 

Welcome on-board the training team, it’s good to have you here.

Best regards,

-

Dear <insert name of applicant>,

I’m writing to let you know unfortunately you were unsuccessful on the train the trainer course which was held last week. 

I know you spent a lot of time working on the materials and your development – you really did make a great effort.  With that in mind I would like to say how sorry I am about not passing. 

If you are interested, I’d like to suggest you contact me to set up a meeting so we can discuss the course and your future development. 

Many thanks once again for your effort and interest in the course.

Best regards,

image taken from here